All HR managers need to be making the most of software so that they can achieve higher levels of efficiency by automating repetitive tasks, as well as assessing data and spotting trends so that they can drive their business forward.
The trouble is that there are so many different types of software available today, so much so that it can feel impossible to know where to begin. But there is no need to panic, as we are going to take you through the solutions that make the most sense for businesses and their HR departments.
From travel management software to expense management software, read on to discover everything you need to know about the best management tools available today.
1. Travel management software
There is only one place to begin, and this is with travel management software. We have seen most of the world open up again after the pandemic, and so businesses are traveling more than they have been for quite some time. Travel management software is critical in terms of managing this.
Travel management software will ensure that employees have everything they need before going on a business trip. You can manage their expenses, their itinerary, and anything else that is required for the occasion, ensuring it is all safely stored in one place. This includes any travel policies that your company may have implemented.
This sort of tool is also beneficial because it can help businesses to save money as well. You will gain access to exclusive deals and discounts that you may not have found if you were to book your trip manually. You will also be able to make tweaks and adjustments to your travel plans in order to save money if you have any flexibility.
Another important feature that you can benefit from is being able to manage your carbon footprint. All businesses have a responsibility to operate in a more eco-friendly manner. Travel is necessary yet responsible for a lot of carbon footprint, so you can discover the most eco-friendly way to take corporate trips in the future.
2. Employee engagement software
Aside from implementing travel management software, you may want to consider looking for an effective employee engagement tool as well. Employee engagement solutions help businesses to solicit and track feedback from their workers, as well as promote positive activity and recognize employee achievements.
You can use employee engagement solutions to draw actionable insights from the feedback given by your employees.
Businesses use employee engagement tools so that they can promote positive activities that benefit the wellness or health of the business and its employees, promote company-wide recognition of employee success, and understand employee sentiment.
You can use this sort of solution as a direct replacement for the conventional performance review process or it can be used as a supplemental tool.
Pulse surveys are used to solicit employee feedback using an employee engagement solution. A pulse survey is basically a succinct survey that is sent to workers at regular intervals, with a carefully-curated question list that is designed to evaluate the employee experience and employee engagement in an accurate manner.
A lot of the employee engagement tools available today also provide access to a library filled with questions that you can use to put together your own unique custom pulse survey, which can then be distributed to your employees automatically.
3. Talent management software
Another type of software that we highly recommend for HR teams is talent management software. You may often see this referred to as TMS. It is a type of tool that supports your business’s core talent management procedures.
Some of the processes that talent management software can assist with include succession planning, compensation management, learning and professional development, performance management, employee onboarding, and of course, recruitment.
These processes, as well as the technical capabilities they are supported by, tend to be delivered in the format of software modules. This makes them highly scalable; you can start off with what you require and add extra functionality while your business grows.
With this type of software, you can integrate all of the HR modules that are required for attracting, hiring, and developing employees. Although we can often see individual modules, like performance management or recruitment solutions, referred to as talent management systems, standalone solutions do not have the multi-faceted capabilities of an integrated tool.
An integrated talent management solution is going to support the complete lifecycle and all of the processes. This includes everything from acquiring the initial candidate to start with, all of the way through to succession planning.
The talent management solutions available today tend to be run on the cloud. In fact, this is the case for most of the solutions we are discussing in this post. There are a number of benefits that come with this, including more robust security, improved data storage capacities, and integration with complementary applications, like payroll software, which is what we are going to discuss next.
4. Payroll management software
One task that most HR departments need to handle is payroll. If you do not have an efficient solution in place to assist with this, it is going to take much longer than it needs to. Not only this but it is more likely that errors will occur if you are doing everything manually.
This is why it makes sense to look for the best payroll solution for your business, and there are plenty of them to select from.
Payroll management software gives you the power to work out your payroll deductions and calculations at a quicker rate. You can generate accurate payslips, as well as calculating holiday pay, expenses, bonuses and such like without minimal effort.
A lot of the solutions on the market today will automatically send your returns to the governmental department that it needs to be sent to.
With a powerful payroll solution, you are going to able to automate a whole host of different tasks, including your year-end reporting. This will enable you to drive much higher levels of efficiency and productivity at your business.
When deciding which payroll solution is going to be right for you, it is important to figure out your needs. A small business with four employers is going to have different requirements when compared with large businesses with thousands of employees in many different locations. Therefore, you need to make sure the solution you select is aligned with your specific goals and needs.
In addition to this, read reviews that have been left by those who have already used the solution. You should also think about the level of analysis you require, as well as whether or not the solution is set-up to comply with all payroll legislation.
5. Human resources management software
Last but not least, we cannot talk about the best management solutions for HR departments without discussing human resources management solutions. Also known as HMRS, this is a suite of different software applications that are design to manage human resources and processes related to this.
As a consequence, the software may include some of the other programs that we have mentioned above. This is a fluid type of solution, with many add-ons and different versions on the market today, so do keep this in mind.
Some of the different features that you can expect from a typical human resources management solution include reporting, data importing, API functionality, onboarding, recruitment and applicant tracking, performance evaluation, time logging, attendance tracking, document management, expenses management, benefits management, payroll administration and export, and storing employee data.
Having a seamless system for managing all of your human reosources can save significant time and also provide managers with instant access to the rich data they need in order to make strategic company decisions. If you do not have an automated HR system, you could spend hours and hours working on incredibly tedious processes and tasks.
Final words on the best management software that every HR manager should be using right now
So there you have it: everything you need to know about the best tools that HR managers should be using in order to drive growth and achieve greater success in business today.
There is no denying that we live in a digital world now, and this is something that all businesses need to be making the most of in order to maintain a competitive edge.
However, you cannot simply choose any old piece of software and hope for the best. You need to consider your daily practices and your goals and objectives so that you can determine a solution that aligns with this and will support your business’ quest for growth and success.