Having a productive and high-performance team is what managers in all areas most desire. The human resources area is no different. In order to handle all its attributions and still support other areas, the HR team needs to be assertive, efficient and very productive. Therefore, I separated the 7 best tips for you to give a boost and improve productivity in the HR team once and for all.
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1. Forget the idea of being “multitasking”
If you think you have the ability to do several things at once, I’m sorry to inform you, but you’re wrong! You might even get it, but the results aren’t as good as you think. When you multitask, you experience a 40% drop in productivity and an increase in stress. In other words: don’t invent fashion! The best way to be productive is to focus on one activity at a time. Plan your day and organize yourself so that you only start the next task when the previous one is already finished.
2. Goals. Set goals!
As cliché as that phrase may seem, it has a reason for being so well known: setting goals works. When the employee knows what he must do and where he must go, he tends to carry out his activities faster and more efficiently. Create team goals for the month and the week, for example.
Also, talk to your employees, encouraging them to create daily personal goals, so that they can better organize their work time. Take care that the goals do not become a kind of competition between employees.
Reward everyone equally and take the opportunity to bring the team together for productivity in the HR team. Also, when creating them, always start with a verb like “Close the administrative team point by the 27th of each month”, for example, or “Schedule all interviews by the end of the day”.
3. Hold periodic meetings to keep the team informed, aligned and motivated
Meetings are more important than we realize. They not only serve to convey information from the manager to the employees but also serve to keep everyone aligned with the same goal in favor of productivity in the HR team. Share some handouts before your scheduled meeting in order to interact with them on a deeper level. In creating a presentation, your handouts that are in PDF format can now convert to PPT therefore you will be assured that you’ll not miss important details of your reports.
If your schedule allows, hold at least one quick meeting of about 20 minutes a week, to pass on important information, acknowledge, and congratulate the team on the week’s performance or align some points of improvement, ask for suggestions or considerations and, mainly, so that all are united.
These meetings don’t have to be those long, boring meetings. They should be focused on the biggest problem points and on the team’s own performance. Make a collective coffee, ask for opinions, make everyone talk and give suggestions, ask about their lives and relax the environment: talking about work doesn’t always have to be boring.
Remember that and start seeing these meetings as a way to be closer to your team and keep the dialogue open.
4. Do the easiest activities first
You may have heard that the biggest and most difficult activities should be done before because in the morning we are more energetic and our brain works better. Huh?
Working on smaller and simpler tasks at first is more efficient because the feeling of having completed several tasks – even smaller and faster ones – gives us motivation and security to face the more difficult activities later, increasing our productivity.
That is: the “small victories” and that feeling of relief for crossing things off your checklist, greatly influence your motivation and concentration for the rest of the day.
If you start first thing in the morning with the most complex activity of the day, it may take you a long time to work on it and not have much time for other activities, which can leave you pressured and cause a “block”.
And if that happens, you’ve seen it, right? Then you can’t do either the hardest or the easiest ones, and you end the work day without producing almost anything. So be sure to follow an order of importance, but always try to start with the easiest ones.
5. Identify what the problem is and do what you can to solve it
There are several factors that can cause a lack of productivity: a bad night’s sleep, personal problems, health problems, too much noise and so on.
But, lately, one of the biggest enemies of productivity and high performance has been cell phones with all their arsenals of social networks, games, blogs, websites, and so on. Therefore, it is important that you agree with your team that the use of smartphones is not and should not be prohibited, but that their use should not interfere with attention, productivity and quality of work.
6. Motivate your team (If HR motivates others, who motivates HR?)
HR is one of the most critical teams in a company and there’s no denying that. And like all other teams, HR also needs motivation. In addition to motivation being the fuel for greater productivity, it also influences the quality of what is being produced. Research shows that 81% of employees who are recognized for their work are more motivated and encouraged in their work.
Therefore, if you are an HR manager, think of ways to keep the team together and motivated with work. First, create a pleasant work environment, where people can interact, take personal objects (such as picture frames and decoration items for the table), and even listen to music, if possible.
Create prospects for progress within the company, offering career plans and promotion possibilities. Defend a budget for the qualification, training and development of the talents of your HR team, making possible the personal and professional growth of the team and, of course, improving productivity.
Allow breaks and moments of rest: they improve employee motivation and efficiency. Practice thank-you gestures and recognize work with pay raises, souvenirs, and public praise. Take your birthday off, create moments of relaxation with the team, ask for advice, create “challenges” with rewards for those who meet the goals of the week, etc.
7. Use tools and software to not waste time with time-consuming and bureaucratic activities
We know more than anyone that the HR area is full of time-consuming and bureaucratic processes. Control benefits and the journey of employees, closing time and payroll, admissions, dismissals, interviews and so on.
These tasks take up almost 80% of HR professionals’ time. It’s a lot of time spent with bureaucracies and little time dealing with strategic HR (people management, recognition programs, training, recruitment).
So, why not streamline processes and reduce your team’s work with tools that accompany and organize processes and time-consuming and bureaucratic activities, in a simple, modern, cheap and reliable way? And these tools can help you more than you can imagine! There are tools to organize and monitor processes.
With the aim of reducing the time spent with the bureaucracy of controlling working hours and closing electronic points, Pontomais is a great alternative to make life easier for HR staff and all employees. It is a complete, innovative, modern and simple-to-use tool.
Making ways to motivate the backbone of the company, especially the HR will have a great impact on the organization. HR management helps improve employee productivity and retention which can lead to the growth and achievement of a company. Human Resources holds the company together ensuring that the work is fulfilled at the end of the day and creates objective goals for the company’s success.